The media kit is a package of information that allows a company to present itself as it would like to be seen. The public relations professional uses the media kit to make it easy for the media to use supplied stories about their clients. Press kits can be found online in a company’s media room, however, for live events, the media kit can be supplied as a printed package. There are several components included in the media kit. In this discussion post, I will highlight six items commonly found in a media kit – the press release, backgrounder, fact sheet, key contacts, social media links and audio / video. Some other items that can be included are Q&A, biography and position paper.
The press release / news release is communication directed at members of the news media to announce newsworthy items. In the media kit, the releases should be placed in reverse chronological order. The backgrounder is a lengthy report that uses subheads. It supplies historical perspective about a company or event for staff writers’ use in publications. The fact sheet is a one-page document, bulleted for easy access, that lists items of interest about the company, event, product or service. It provides reporters with details that can easily be inserted into their articles. Key contacts must be included in media kit. This provides the media with the contact information for a company representative if they need to clarify a point or obtain an answer to a question. Social media links allow reporters to easily find RSS feeds, company blogs, Facebook, Twitter, Instagram accounts and YouTube videos. Audio / Video can include high resolution photographs, streaming video, podcasts, audio recordings, logos and PowerPoint presentations, among others. Providing a Q&A section saves time by eliminating the need for company employees to repeatedly answer the same questions. It is a section to provide answers to commonly asked questions. A position paper is a persuasive editorial that provides the official company stance on an issue.